Supporting Documents

SUPPORTING DOCUMENTS


Once the Export Entry/ Declaration (C82) has been lodged to the website the Exporter addresses any errors that are returned, and, having obtained validation, prints and manually submits two (2) copies of both the Invoice and the Entry/ Declaration to the Export Officer at the Customs Export Office/ Manifest Branch. The following supporting documents (as relevant to the shipment) will be required to accompany the Entry/ Declaration:


Customs Invoice C.23 or Commercial Invoice and Packing List [TOP]: The Customs Invoice (C.23 or Commercial Invoice) is prepared and printed at the Export System at the Customs Website (Http://icase.jacustoms.gov.jm). On printing, the form is to be completed, signed in triplicate and witnessed by the Exporter. The original is to be sent to the Importer (overseas buyer), and copies are retained for both the Exporter and the Customs file related to the transaction. The packing list is prepared by the person who packs the shipment.


Airway Bill [TOP]: The Exporter normally begins by completing the form, "Instructions for dispatch of goods", provided by Air Jamaica, or by providing a letter of instructions to the Airline (other air carriers). This note provides basic details of the cargo, the Exporter's name and address and the services required, such as c.o.d. or special insurance arrangements. From these instructions the Airline prepares the Airway Bill, which is receipt from the Airline acknowledging that it has received the following:

  • Consignment from the Shipper;
  • Contract between the Shipper and the Airline for moving the goods;
  • Instruction Sheet;
  • Customs Declaration;
  • Bill for the freight;
  • Certificate of Insurance (if the amount and extent of insurance is included in it).

Tally Sheet [TOP]: This is provided by the Airline for the Exporter or his agent to complete and present to Customs. Manifest Branch at the Airport. Both the Airline and Customs to check off goods being shipped use it. As the authority for shipment of goods, the Tally Sheet is retained by the Airline and delivered to  Customs.

Bill of Lading [TOP]: This records the quantity and description of the goods to be shipped. It is a receipt for the goods being shipped; a document of title to the goods; evidence of a contact by the company to carry the goods from the port of embarkation to the port of destination.

Wharf/Dock Receipt [TOP]: This is prepared by the respective Shipping Agent and is initialed by the Customs Officer who inspects all the shipping documents to ensure that they are correct. The Wharf Company on acceptance of the cargo signs the receipt.

Cargo Integrity Forms [TOP]: This is required under The Port Authority (Port Bustamante Security) Regulations, 1989. It is provided by the shipping agent upon delivery of the export container. It is signed by each entity receiving the container and is finally signed by the shipping agent on its return to wharf. If provides a system of accountability for the movement of export cargo.

Export Licences/ Permits [TOP]: Some Items require an export license before they can be exported from Jamaica. These include:

  • Ammunition (explosives and Firearms);
  • Crocodiles, Crocodile Eggs;
  • Eggs(HOP);
  • Antique Furniture;
  • Gold Bullion and fully or semi-manufactured Gold(Including Jewellery);
  • Ores - Mineral and Metals including Bauxite, Alumina, Gypsum;
  • Paintings - Antiques;
  • Pimento;
  • Plasma in any form;
  • Sugar as sugar;
  • Wood - lignum Vitae and Log Wood only;
  • Petroleum Products;
  • Motor Vehicles;
  • Animals (live) - Subject to convention of International Trade for Endangered Species administered by NRCA, other animal exports must continue to comply with guidelines of permits issued by MOA Vetinary, where applicable;
  • Jewellery - excluding those from the earth metals;
  • Shells - Subject to convention of International Trade for Endangered Species administered by NRCA.

Other Licenses/Permits [TOP]: The following are details concerning some of these licenses/ permits:
  • Phyto-Sanitary Certificate or Health Certificate: These documents are obtained from the Ministry of Agriculture or Health, respectively. An Inspector from the relevant Ministry issues the certificate if all specified standards are met examines the shipment requiring these documents.
  • Textile Certificate (JN2/JN3): Requested by JAMPRO under the Trade (Certificate of Jamaica Origin) Regulations, 1984 for the export of any textile products. To obtain this Certificate manufacturers must be registered with JAMPRO prior to shipping so that their manufacturing capabilities may be verified and evaluated.
  • Jamaica Bureau of Standards Certificate: A Certificate of Export issued by the Jamaica Bureau of Standards (JBS) is required for the export of prescribed processed foods and furniture. To obtain this certificate, manufacturers of these products must be registered with the Food and Furniture Divisions of the Bureau prior to shipping so that the Bureau may monitor the standard and do batch tests, sampling etc.
  • Trade Board Export Licence (If Required): This document is issued by Trade Board LTD. Certain products require Export Licences before they can be shipped from Jamaica. These products are listed in notice No.2353, Trade Law, 1955.
  • Coffee Stamps/Licence: Coffee Cess Stamps are required for export packages that fall between 10 lbs and 132 lbs (60 kgs) in weight. If package(s) is/are to be exported via post (mail), stamps are required for all package sizes, providing the package does not exceed 10 lbs. Stamps cost 25 cents per lb. and are obtainable at the Coffee Industry Board (CIB). The board must license any Exporter who wishes to export green beans in excess of 132 lbs., or 60 kgs.
  • Mining Authorization: The export of aggregates including sand and stone requires a letter of authorization from the Commissioner of Mines, Mines and Quarries Division, Hope Gardens in order to obtain an export licence. Authorization is required for each shipment at a cost of J$5.00.
  • Other Documents:
    1. Canadian Customs Invoice or Confirmation of sales for Agricultural Produce;
    2. Caricom Certificate of Origin & Invoice - JAMPRO;
    3. GSP Certificate of Origin - JAMPRO;
    4. Caribbean Certificate of Origin - JAMPRO;
    5. CBI Certificate of Origin - JAMPRO or self-certification by only the manufacturer of the products;
    6. EUR.1 or EUR.2 (mail) required under the Lome Convention for shipment to E.C.countries - certified by Customs;
    7. Consular Invoice - Certified by Consul Representative of the importing Country. This form is required by most Latin American country such as Dominican Republic, Costa Rica, Guatemala and Haiti;

N.B. Export documents may be completed by the Exporter himself, or a Customs Broker or an agent acting on his behalf.